TRAINING OVERVIEW

This training will inform folks who work within the DFI Title XX Camping Services Program how to complete and fulfill the funding requirements. During the training participants will learn about:

• Requirements, rules, and legalities of the DFI Title XX funding,

• Application process, including required documentation,

• Allocation of funds and financial information regarding the funding for camps,

• Billing paperwork and registration documents required for campers/clients, 

• Outcomes and Camper Development requirements, and

• Overall timeline for the funding year, including critical deadlines and due dates. 

WHO IS REQUIRED TO ATTEND THIS TRAINING?

• Each agency’s main contact must have completed this training within the last 5 years, OR

• In the case of a new employee/main contact, they must complete this training within 60 days.

ADDITIONAL INDIVIDUALS INVITED TO ATTEND THIS TRAINING?

Additional employees or volunteers who work with the funding process are invited and encouraged to attend this training, including:

• Registrars and Office Managers will process the registration documents;

• Financial Directors, Fund Development Directors, and others who work with grants and funding sources;

• CEO/ED, COO, and other leaders who would like to better understand how the process works, including the financial and legal aspects of funding;

• Program Directors, Camp Directors, and other leaders who will be completing and responsible for the Camper Reports and Outcome Surveys; and

• Other folks who are interested in learning more to assist in the document collection and preparations. 

LOCATION & TYPE OF WORKSHOP 

These workshops are live, virtual events and will utilize the Zoom Meeting platform and requires a computer to access. ACA Illinois will not record these events. This training is 60 minutes in length and completed with the agency and our Manager of Family Services at a time that is convenient for them.

WHAT TO BRING TO WEBINAR & HOW TO PREPARE 

This training includes visuals and interactions that require the person(s) in attendance to be logged on and able to participate. Each person should be prepared to have their camera on, access to audio (including the ability to speak and hear,) and interact within the Zoom room via a computer. Bring a notebook/paper and pen for activities. 

HOW TO REGISTER

To schedule your training, please email registration@acail.org or by calling 312-332-0833 x4.

               

EVENT OVERVIEW

This training session will help folks who are new to an organization that receives funds from the DFI Title XX Camping Services Program. 

EVENT DETAILS

The #1 reason for camps not receiving partial or full funding that they were allocated is due to incomplete or incorrect documentation and/or missing deadlines. Help yourself by ensuring the people who work directly with registering camps, paying bills, completing the outcomes reports, etc. are properly trained and ready for the billing and application processes. 

The training will cover:

• Accessing resources, forms, and information;

• Timeline and due dates for the program;

• Processing bills for funds; 

• Brief overview on how allocations and financing work; and

• Other pertinent information required to administer the program at your agency.

To register for this event, please contact campadvocates@acail.org to schedule your training session.

EVENT AUDIENCE

It is required that the person with the overall responsibility of the camp attend this training. It is strongly recommended that any new employees who will be assisting in completing the documents, working with the payment process, registering campers, etc., also attend. These folks may include the Registrar, Finance Director, ED/CEO, Camp Director, Program Director, Office Manager, Funds Development Director, etc. 

WHY ATTEND?

Develop an understanding and comprehension of the required steps, documents, and policies to receive and/or maintain DFI Title XX Program funding. 

LOCATION & TYPE OF EVENT

This event is a live, virtual event and will utilize the Zoom Meeting platform.

Please Note: ACA Illinois will not record this event.

WHAT TO BRING TO WEBINAR & HOW TO PREPARE

This is an interactive training course. Each person should be prepared to have their camera on, access to audio (including the ability to speak and hear,) and interact within the Zoom room via a computer. Bring a notebook/paper and pen for activities.

THE FINE PRINT

Please Note: By registering and attending an ACA Illinois event or meeting, virtually or in person you are agreeing to all the event policies listed here. These policies include photo release, refund, link sharing, Code of Conduct, and other relative policies.

HOW TO REGISTER

To register for this event, please contact campadvocates@acail.org to schedule your training session.

         

                 

WORKSHOP OVERVIEW

The DFI Title XX Camping Services Program is a fee-for-service program, not a grant. This program also comes with several requirements and unique terms/rules set by the government. What are the rules around charging additional fees and deposits? What can you do if the funding doesn’t cover the actual cost of camp? How is this not considered a grant and why does that matter to both the camp and ACA Illinois? These questions and more will be addressed in this session.

WORKSHOP DETAILS

This session will cover:

• An overview of how allocations are determined by ACA Illinois and IDHS;

• Reading the Allocation Memo, including defining the terms;

• How to properly classify this funding in the agency’s bookkeeping systems (because it's not a grant);

• Review of how matching funds work, expectations of the agency, and calculating actual new money to the agency;

• Suggestions on how to offset the additional cost per client when this is only a subsidy;

• Stacking funding programs to get to the total cost of camp and potential conflicts;

• Rules on additional fees and deposits for campers/clients; 

• Implications of overestimating, low billing, and how to plan for future allocations; and

• Q & A time.

WORKSHOP AUDIENCE

Recommended folks to attend:

• Executive-level employees of agencies such as the CEO, COO, etc.

• Finance directors, CFOs, etc

• Fund development directors, grant managers, etc. 

• Registrars and office managers processing documents and bills.

• Employees who manage the bookkeeping, record keeping, processing payments, invoices, etc. 

This session is for camps & agencies that are currently part of the DFI Title XX Camping Services Program.

LOCATION & TYPE OF WORKSHOP 

This session is a live, virtual event and will utilize the Zoom Meeting platform. 

Please Note: ACA Illinois will not record this event.

WHAT TO BRING TO WEBINAR & HOW TO PREPARE 

This is an interactive training course. Each person should be prepared to have their camera on, access to audio (including the ability to speak and hear,) and interact within the Zoom room via a computer. Bring a notebook/paper and pen for activities. 

THE FINE PRINT

Please Note: By registering and attending an ACA Illinois event or meeting, virtually or in person you are agreeing to all the event policies listed here. These policies include photo release, refund, link sharing, Code of Conduct, and other relative policies. 

HOW TO REGISTER

To register for this event, please contact campadvocates@acail.org to schedule your training session.

          

SUMMIT OVERVIEW

Join us at the Women in Camp Summit, where a vibrant community of camp professionals will come together to learn, connect, and grow. This event is crafted to empower you as a woman in the camp industry, providing the space for meaningful conversations, professional development, and new relationships. Whether you're looking to expand your skills, share your experiences, or enjoy the company of others who share your passion, WICS is the place to be.

We’ve structured the event to ensure that pricing remains accessible. The hotel stay is included in your registration, and we’ve given you the freedom to choose meals that align with your budget. Whether you prefer an intimate dinner or something a little more extravagant, you’ll find options that fit your needs.

We invite you to explore the event details below and visit our website for full information.

You can learn more about the summit, including the schedule, hotel information, and more at www.womenincampsummit.com. 

WHAT'S INCLUDED

Hotel Accommodations
Hotel accommodations for Wednesday, January 14 and Thursday, January 15, 2025 are included in your registration is your hotel stay, with both double and single room options available. If you already know who you’d like to room with, let us know at registration! If you don’t require a hotel room, please contact us at registration@acail.org for information on alternative pricing.

If you would like to arrive early or stay later, you can add nights at a discounted rate while registering or by emailing registration@acail.org! 

Meals

To keep you well-fed and connected throughout the event, we’ve included lunch on Thursday and Friday in your registration. We’ve also curated a variety of dining options at different price points, both within the hotel and nearby, so you can choose what feels right for you.

On Wednesday evening, we’ll offer you the chance to connect with other attendees through a dinner outing. If you choose, you’ll be matched with a small group of participants within the same price range, providing an opportunity for genuine conversation and community building in a relaxed, welcoming atmosphere.

On Thursday, you can purchase a ticket to our special, off-site event at King Pin Bowling.  You can find more details on that here!

WHO SHOULD ATTEND

The Summit centers the voices and experiences of cis and trans women, as well as non-binary people. 

LOCATION & TYPE OF WORKSHOP 

This event is a live, in-person event. ACA Illinois will not record this event.

THE FINE PRINT

You must pay for this event at time of registration. If you would like to pay by invoice/check, please contact registration@acail.org prior to registering. 

By registering and attending an ACA Illinois event or meeting, virtually or in person, you are agreeing to all the event policies listed here. These policies include the photo release, refund, link sharing, Code of Conduct, and other related policies. 

HOW TO REGISTER

You must have a Member Profile to register for this event. If this is your first event with us, please click here to create a profile. It's free! 

Limited financial assistance is available. Contact us at registration@acail.org to learn more.